Why should I attend?

• Yearbook University is by far the most valuable and meaningful training experience you can give your staff.
  
  
• You will receive professional training, solidify innovative ideas, and dedicate two days to design the plan for your 2011 yearbook. Head into your summer knowing that your next year’s book has a solid plan, and conserve your precious summer days for yourself.

• You and your staff will truly "‘gel” as a team during the leadership training on the ropes course.  The bonding and the fun you will have at this event will give you an amazing start to your year with a staff that is capable of achieving the goals you set.

• Reduce your back to school stress, having completed the new layouts on your own laptop, either online or with InDesign. You’ll get so much done and feel so ahead of schedule. When fall rolls around, getting back to school will be a snap!

• Use this event to reward your returning staff for 2012, and recruit those you wish to invite into leadership.

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Will there be a computer lab?

No, but we recommend that you bring at least one laptop computer per yearbook staff so you can use it as you develop your plans. If you can bring a laptop for every couple of students, that would be ideal.  Be sure the laptop has WiFi capability and the latest version of Adobe FlashPlayer installed so you can use your 2012 YearbookAvenue site while at camp. Please have logins prepared for your staff prior to camp. Here is a link to the Adobe download site for the latest version of Flash Player.

If you can’t bring a laptop, it’s okay.  You will have materials to form all of your plans on paper and you can transfer them to Yearbook Avenue later. 
On Wednesday, the Photoshop classes will be taught so you can follow along with the instructor by watching and taking notes or try your hand at the special effects on your laptop.  If you plan on using your laptop, be sure to have Photoshop installed prior to camp.

The focus of the Yearbook University iis on getting your detailed concrete plans done for your upcoming book.  The focus will be on the creative ideas, the inspiration,  the theme package, the content and coverage, the ladder planning, the graphic “look” of your book, the goal setting, the business and marketing plans, the leadership and teamwork training and all of the decisions made to make your 2011 book the best ever. You will be developing your graphic look and special effects for your book, but there will not be enough time at camp to complete full section design templates.  You should take the knowledge and ideas learned at camp back home and fully develop your section templates over the summer.

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Will I be able to work on my 2012 Yearbook Avenue site?

Yes. A wireless connection will be available in our classrooms and the 2012 Yearbook Avenue Site is already live.

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Important Dates:

• May 20th: Deadline for registrations. All registrations are online.

• June 15: Deadline for all medical release/contact forms and tuition payment.

• June 27th, Monday: 
Arrive at 1:00 PM and check in no later than 1:30 PM.
The Leadership Adventure Games will start at 2:00 PM. Our first meal will be dinner.

• June 29th, Wednesday
Closing Session will end at 5:00 PM.  Our last meal will be lunch at noon, so dinner is on your own.

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How do I register/reserve my place?

•The only way to register is online at this website.
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• Elect ONE individual to serve as the primary person to input staff information.

• Gather ALL needed participant information before entering the information online. You will not be able to add or edit participant information once you have registered them.

•Use the separate registration and medical release/conduct form to collect the needed information and signatures from each participant. You can also download extra copies of this brochure and the registration form from this website. 

Download Forms:
1. Brochure
2. Registration/Medical Release/Consent Form
3. Invoice

•To register each participant, go HERE by May 20th.
Late registrations will be accepted only if space is available and tuition will then include a $25 per person late fee.

• Mail Payment or Purchase Order along with a registration and medical release/conduct form for each participant by June 15th to:
                        Jostens/Cindy Lebeau
                        30118 NE Livingston Mt. Circle                     
                        Camas, WA  98607

• Make checks payable to Yearbook University

 • Please send all information in one mailing if possible.  Registrations are NOT considered complete until both the school online registration is completed and the individual registration and medical release/conduct form is received.  

A registration is considered On-Time if these two steps are followed:

• By May 20, 2011.  - ALL registration information is entered online here.

At this point, we have good faith that you will follow step number two and your tuition will be $260.

• By June 15, 2011 - Full tuition payment and forms are received by the Workshop Director. Each participant, including Advisers, must send in a paper registration form with the Medical Release and Code of Conduct forms filled out and signed by a parent/guardian.  A purchase order or a check may be sent for payment. 

• If Payment and Forms are not received by June 15th, your registration will then be considered late and the $25 late fee will apply

• Once you have entered a registration online, it is chargeable and non-refundable.  If needed, you may substitute a different participant in someone’s place. In other words, you are obligated to pay for those you reserve places for, even if that person can no longer attend.

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How much is tuition and what is included?

Tuition is $260 per participant for students and advisers.

Tuition includes:
Instruction      
Class materials
Lodging for two nights
Six meals
Parking
T-shirt
Leadership Adventure Games on Monday
Special Events on Tuesday Night
Specialized Elective courses and Cover Artist Session on Wednesday

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Which meals are included?

Monday – Dinner
Tuesday –  Breakfast, Lunch and Dinner
Wednesday – Breakfast and Lunch  

If you have any special dietary requirements, please indicate them on your registration form.

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Can I pick my roommates?

Yes!  Put your roommate requests on your registration form and we will do our best to get you in the same room.  The earlier that you register, the better likelihood you have of getting the roommate situation you desire.

Of course, roommates must all be the same sex. Most rooms at the main lodge will have one or two sets of bunkbeds and a queen size bed, so they house 3-5 students per room.


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Can I have my own room?

No. We do not have enough housing to accommodate single rooms.

Lodging for students will be 3-5 per room. 

Advisers will be assigned 2-3 per room, depending on our registration numbers. If you are an Adviser and have a special circumstance or medical condition that requires you to have your own room, let your representative know and we will make every effort to accommodate you. However availability is limited and the workshop directors cannot confirm a single room until registration is completely closed on June 15th.

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Who will Supervise the students at night?

The adviser for each school is responsible for the supervision of those students during the day and at night.  We strongly recommend that an Adviser for each school attend along with the students.  This is not only for the supervision, but our years of workshop experience has shown that when Advisers attend the workshop with their students, the yearbook staff is stronger as a team, the decisions get made during the workshop, and the planning process goes a lot further.  The Adviser will connect with the staff in a fun and inspirational environment away from school, which really helps set the tone for your entire year.

If the Adviser cannot attend Yearbook University, then we strongly suggest that you send a parent or another teacher with your students to act as a chaperone.  This adult will need to register and pay the registration fee.

While a majority of our workshop is high school students, middle school and college staffs are welcome to attend and will find the training equally valuable to them.  However, for middle school students, at least one Adviser or Chaperone MUST register to attend for that school.  Our experience is that middle school students need extra attention and assistance with the decision making and goal setting that will take place at this workshop and the overnight experience can be overwhelming to them if they don’t have a trusted adult with them.

Both Adults and Students will be housed in the same lodges, with adults being mostly in their own wing for peace and quiet.  Canby Grove Conference Center is a safe and secure environment in the country with nothing else within walking distance, so we don’t anticipate any issues.  This is a smaller, more intimate location than our previous years on a college campus in large dorms. Our staff will walk the halls at curfew and make sure all is well.  We will be monitoring the student’s attendance at the workshop, but we will not be doing bed-checks at curfew, waking students up, as was required by our previous location.

Each Adviser is responsible for the 24-hour supervision of their own students.  If you have a student you don’t think will follow the rules, then, please, don’t bring them to Yearbook University.

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Can I pay for just one day, commute or leave early?

Tuition is a flat fee for any or all of the experience. The experience, including the evening activities builds on itself; we feel that all three days are imperative. We sure hope you can be a part of all of it!

We have chosen to not offer a commuter option this year. Our costs are fixed, so there is no savings for not staying at the Lodge. Again, the workshop experience builds on itself and we feel that you will get your most out of the experience by full participation. 

If you absolutely, positively, must go home each night, you may leave at dinnertime and return by 8:30 the next morning. There is no cost savings but we do ask that you let us know by June 15th that you plan on commuting so we don’t assign a room to you.  We expect the lodge to fill up and that will allow us to add one more participant.

If you have special circumstances or students with concerns about staying overnight, talk to your rep. We can usually work things out.

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How many students should I bring?

As many as you’d like to have involved in your 2012 planning.  If possible, all of the decision makers should be there as a team.  This is typically anywhere from 3-6 students, but it can be any number that works for your staff organizational structure.  New staff members also have a lot to contribute, so you should invite your entire staff.

Advisers should attend and bring the main editors, business/marketing managers, design editors, photo editors, writing editors, production editors, content editors, and any other lead positions you have on your staff.

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Where should I park my car?

Canby Grove Center has plenty of onsite parking for your vehicle.  Parking is included in your tuition.

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What if there is an Emergency and I need to contact my student?

We recommend you send a cell phone with your student.  However, if your student doesn’t have one, you may call any of the Jostens Representatives on our Cell phones or the Main office at the Conference Center.

Janna Thorsen           (503) 910-5210
Glenn Thorsen            (503) 871-2652
Cindy Lebeau             (360) 901-1738
Melissa Kershner         (360) 433-8552
Kasey Krock               (530) 524-8226

Canby Grove Office:  (503) 266-5176           

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What are the Workshop Expectations?

• All students are expected to maintain young adult standards and good behavior throughout the workshop both in class sessions and in campus housing. Campers will behave in a respectful manner to all campers, camp staff and Canby Grove staff.
  
• Any disruptive behavior will result in immediate dismissal from the workshop and the student's parent or guardian will be contacted to pick up the student. The student's school adviser and principal will be informed.
• Campers are expected to dress appropriately and conservatively in accordance with traditional school dress codes.
• Attendance at all classes is required. Please be courteous to others by being on time and not talking during lectures so that classes are not interrupted.
• Student curfew is at 10 p.m. each evening, after which the outside doors will be locked.
• You are expected to stay with the workshop group at all times.  You are not to leave the Canby Grove campus for any reason.  If you have an emergency, you need to communicate the details with your Yearbook Adviser or the Chaperone that is attending for your school and your Jostens Yearbook Representative.  Your Adviser and Representative will assist you with contacting your parents or taking any other necessary emergency actions.
• Keep noise to a minimum, esp. after 9 p.m. so those that want so sleep can.
• Only those registered in the Yearbook Workshop are allowed on campus.
• Boys and girls will be assigned separate sleeping quarters. Members of the opposite sex are NOT ALLOWED to meet together in areas designated as sleeping areas. Simply put, no boys are allowed in girls’ rooms and no girls are allowed in boys’ rooms for any reason at ANY time.  There are plenty of public meeting spaces for co-ed groups.
• We realize that many students own cell phones and you are welcome to bring them for your personal use at night. However, please be courteous and do not use them in classes during the day. Ringing phones, beepers, and talking on phones during classes will not be tolerated.
• Students will be responsible for any damage they cause to the facilities, lodge rooms, and/or equipment. Any damage will be reported to the student’s parents or guardians, the school adviser and the principal. Parents will be billed for damage.
• Pick up after yourself and keep the workshop clean.  Put trash in the trash cans, cans in recycle bins, etc.
• No public displays of affection between campers are allowed
• No alcohol, tobacco products or illegal drugs are allowed at the workshop. The Yearbook University is nonsmoking workshop. Any campers needing prescription medication must bring written consent and directions for use signed by a parent or guardian. This information must be presented to the workshop office staff at registration.  
• Work hard, participate fully, and have fun!